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"A well applied accountig system is key to the success of the business ".
Sergio

ARITA

Accounting

Arita uses accounting as an integral system of economic information for the entire SME company.  Accounting must measure the performance of each part of the business, and provide the needed information (when it is needed) in order to be able to generate more revenues, reduce expenses to the minimum possible, avoid the “filtration” of resources and serve as a thermometer, taking the pulse of the organization periodically, so we can correct our mistakes and optimize those things we are doing well.

If someone wants to have a business, he/she must have accounting, our society demands it (Tax authority, banks, local government, partners, etc).  Instead of approaching accounting as a “necessary evil”, let´s use it as a tool to make money.

Arita helps with designing and keeping up-to-date the procedures related to the following fields:

• Money In,
• Money Out,
• Booking daily transactions,
• Accounting Adjustments,
• Financial Statements.

Please read more about our services herein below, or save the PDF document with the detail of our services to your computer for future reference.

Send us an email today to talk about your accounting.
Sergio Gonzalez

Background                                                                 Home

• The accounting was borne as a consequence to the people’s need to summarize the economic transactions, so that the manager could make decisions based on that information.
  
  
• In theory, the accounting should make easier the work of the entrepreneur, however with just a quick glance into the IFRS (International Financial Reporting Standards), which are the accounting principles, we realize it is a monumental endeavor to understand them.  A lot of energy and time is needed to internalize them and apply them correctly in the day to day operation, this is why the SME manager needs help.
  
  
• On the other hand, the output of the accounting machinery is a set of reports (the financial statements) which should be used to increase profits, but since the SME entrepreneur usually doesn’t understand them well, they become useless documents, hence reducing the accounting field to a “necessary evil”.
  
  
• The financial statements are like a story that narrates the financial situation of the company, what has it done in the past, how is it today, and even provides an idea of what is going to happen in the future.  In order to understand, communicate and make decisions based on these reports, Arita’s financial statements include a Financial Analysis, a section that sums up the business activities into graphs.
  
  
• The Word “Analysis” refers to the process of breaking down the whole into parts, so that we can understand the elements composing the whole, their nature and their behavior (past, current and future).

Let’s talk about the story told by you Financial Statements.

Money In                                                                     Home

• Arita breaks down the inflows of cash in the following 3 categories:
• Sales,
• Loans,
• Shareholders contributions.
  
• Arita enables a system where all the Money received is deposited in a bank account, documented and booked correctly, so that the financial statements tell the truth.

Contact us, we want to talk about your accounting system.

Money out                                                                 Home

• Arita breaks down in 6 categories, the reasons why the money can go out (types of disbursement):
• Marketing activities,
• Operating activities,
• Human Resources activities,
• IT activities (Information technologies),
• Legal (cash flow demanded by the society),
• Financing activities and money management,
  
  
• Arita shows the procedure to monitor, document and correctly book the outgoing cash flow, depending on the type of disbursement.
  
  
• Suppliers Payment System: Arita incorporates a very simple and straight-forward mechanism to pay the bills. The main goals are:
• Minimize the administrative time involved in paying bills, and
• Be sure the company is paying what needs to be paid the last possible day, forcing the accounting system to be updated all the time.

Contact us so we can talk about your company.

Booking daily transactions                        Home

• Arita explains the way the cash flows (in and out) must be documented, booked and filed, so that the accounting system is always updated and with accurate information.
  
  
• Arita is a model (simplification of real life) that can be applied to any small or medium company, regardless of the accounting system (software) used.
  
  
• The information provided by the Financial Statements must be reliable, so that the SME manager can use them to make decisions.  This section is of vital importance for the usefulness of all the accounting efforts, because it shows the right way to book each transaction to all the people involved in the process.

Email us today so we can talk about your accounting procedures.

Accounting Adjustments                               Home

• Every end of the month we have to check the balance of every account in the Balance Sheet and the Income Statement, so that we confirm the accuracy of the accounting reports.
  
  
• Arita provides a set of diagrams and templates used to keep auxiliary reports with the detail of each account in the Balance sheet, including the following:
  
• Bank reconciliations,
• Accounts Receivable Aging Report,
• Inventory of merchandise for sale,
• Prepaid expenses,
• Temporary assets,
• Undeposited Funds,
• Property, Plant and Equipment,
• Notes Receivable,
• Security Deposits,
• Accounts Payable Aging Report,
• Credit Card Reconciliations,
• Accrued expenses,
• Temporary Liabilities,
• Notes Payable,
• Shareholders’ contributions.
• Payrol
  
  
• Arita reinforces booking the accounting adjustments every month in a consistent manner, and also speeds up the learning process when the person in charge is replaced.

Let us help you with your accounting adjustments.

Financial Statements                                      Home

• Arita provides a set of diagrams explaining the step by step to produce the Financial Statements in the SME company, ensuring these reports will always be created the same way, fundamental for the SME manager to make smart decisions.
  
  
• The main reports contained in Arita’s Financial Statements are:
• Balance Sheet (current and history),
• Profit & Loss Statement (history),
• Cash Flow Statement (Comparison between current period, previous year and budget).
• Statement of Changes in Net Equity,
• Financial Analysis,
  • Contains graphs displaying performance measurements, related to the marketing plans, use of resources, labor efficiency, liquidity, profitability, stage in life-cycle, among others.
• Power Point Presentation,
• Periodic meetings.  
    
• Costa Rica Contable makes sure the SME entrepreneur understands the story told by the Financial Statement through periodic meetings, so that she/he can react on time.

Contact us to talk about your financial statements.

Sergio Gonzalez

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